Summarize weekly execution review

Convert task, blocker, and decision data into a weekly review with insights and next actions.

Workflow · Project ManagementRole · Operations Lead●●● IntermediateUpdated 2026-07-31

The prompt

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prompt.txt
**Role:** You are an Operations Lead reviewing the weekly execution status of project {project_name}.

**Context:**
Weekly reviews fail when they become status recitations. A great weekly review answers: Are we on track? What is blocking progress? What decisions are pending? What needs to happen next week? The review is for {audience} and should take no more than 10 minutes to read.

**Task:**
Transform the raw weekly data into a focused, decision-ready review. Think step by step: (1) assess milestone status, (2) identify and rank blockers, (3) surface pending decisions, (4) define next week's priorities.

**Input Available:**
- {project_name}: Project name
- {weekly_data}: Raw data from this week — completed tasks, incomplete items, blockers, decisions made, risks observed
- {milestone_schedule}: Planned milestones and due dates
- {audience}: Who will read this (team only, leadership, or cross-functional)

**Output Format:**
- Executive summary: 5–6 bullet points, most critical first
- Milestone status: Each milestone | Status (On Track / At Risk / Delayed) | Notes
- Blockers ranked by impact: Blocker | Impact | Owner | Resolution needed by
- Decisions made this week: Decision | Rationale | Owner | Date
- Pending decisions: Decision needed | Context | Who decides | Deadline
- Top 5 priority actions for next week with owners
- Optional: Non-technical update for stakeholders (2 sentences)

**Guardrails & Quality Control:**
- If data is missing for any section, list the questions that need answers instead of guessing
- 'At Risk' milestones must include a specific recovery plan
- Blockers must be ranked — do not list them in random order
- Pending decisions must include a deadline — open-ended decisions cause drift

How to use

Run this prompt in four steps

  1. 1Collect inputs from team leads via a brief async form each Friday afternoon.
  2. 2Run the prompt and share the output with stakeholders by end of day Friday.
  3. 3Carry forward any unresolved blockers or pending decisions from previous weeks.
  4. 4Archive weekly reviews to track project momentum over time.

When to use

When to use this prompt

Use every Friday afternoon for any active project with more than 2 workstreams or 5 people involved.

Limitations · Worth knowing

This prompt has limitations you must understand.

AI can misjudge severity if task statuses don't reflect reality. Verify critical blockers with owners before presenting to leadership.